Joining Arup

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

You will be joining Arup’s Transport and EWR portfolios within our North Geography, based in our Edinburgh office. The teams support a diverse range of transport and environmental water resource projects, working collaboratively across disciplines to deliver sustainable, resilient solutions for clients and communities across the UK.

Watch this short clip to discover how Arup are shaping a better world and how you could be a part of it!

The Opportunity

We have an exciting opportunity for a Team Coordinator to support our Transport and EWR portfolios in Edinburgh. This role plays a key part in ensuring the smooth day‑to‑day running of the team, providing high‑quality coordination and administrative support across both project and operational activity.

You will work closely with technical, project and business services colleagues, helping to keep people connected, projects organised and processes running efficiently. The role combines coordination, communication, reporting and people‑focused support, offering variety and the opportunity to build strong relationships across the business.

Key aspects of the role include preparing clear, well‑presented documents and presentations in line with the Arup brand, supporting work‑winning activity, coordinating meetings and events, supporting onboarding and people processes, and producing basic financial and operational reports. You will also use a range of Arup systems and play an active role in promoting best practice within Business Operations.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

We are keen to hear from organised, proactive individuals who enjoy supporting teams and improving how things work. You are likely to bring:

• Proven coordination or administrative experience, ideally within a professional services or project‑based environment

• Strong written communication skills, with experience producing clear, accurate documents, emails and meeting notes

• Excellent organisation and time‑management skills, with the ability to prioritise competing deadlines

• A high level of attention to detail, with pride in producing well‑formatted, accurate outputs

• Confidence using Microsoft Office (particularly Outlook and Excel), with the ability to learn new systems and tools

Not ready to apply just yet or have some questions? Contact Drina Zupanovic at Drina.Zupanovicgerard@arup.com - Please note, to ensure we remain GDPR compliant do not send your CV directly to us via this email.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Drina.Zupanovicgerard@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/

Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Recruitment Agencies – We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.

Closing Date: 20.05.2026

We may close the role earlier than the advertised date should we receive a large number of applications, so please ensure you apply early.

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