Around the world, SYSTRA’s specialists plan, design, integrate, test, commission, project manage and deliver mass transit and mobility solutions that are relied on by more than 50 million people every day.

For more than 60 years, the Group has been committed to helping cities and regions contribute to their development by creating, improving and modernising their transport infrastructure with sustainability, accessibility and innovation at the heart of our designs. With over 10,300 colleagues globally and around 1000 in the UK & Ireland we are growing significantly and seeking out the very best talent to join the SYSTRA signature team and be part of leading the way in infrastructure design.

Context

The Purchase Ledger Assistant provides administrative support to the Sales & Purchase Ledger Manager and will play a key role to the Purchase to Pay Process. The role will report to the Sales and Purchase Ledger Manager and will work closely with the wider finance and project team by maintaining accurate data, analysis, and ensuring systems are updated in a timely and accurate manner.

Missions/Main Duties

Invoice Processing:

• Manage and process incoming invoices daily (via Pagero), including matching, attaching invoices, coding and data input on the accounting system.
• Ensure prepayment, multi-project, fixed assets, invoices and credit notes are posted accurately in relevant period.
• Monitor and maintain Accounts Payable/Pagero mailboxes to ensure invoices are recorded.
• Month end process for AP, working to strict deadlines.

Discrepancy and Query Management:

• Investigate and resolve discrepancies with stakeholders and suppliers.
• Respond promptly and correctly to supplier and to internal / external queries.

Payment Management:

• Assist with Weekly Payment run for domestic and international payments
• Manage payment requests outside of standard weekly runs.
• Record miscellaneous supplier payment transactions (Virtual card, Direct Debit, etc).

Supplier Management:

• Assist with new supplier set up and maintenance of any Supplier data changes (bank details, etc.) as well as monthly reconciliation of key supplier accounts.

Expenses Management:

• Perform weekly expense process, ensuring claims comply with the Systra Expense policy.
• Monitor and maintain expense mailboxes and liaise with the business for expense queries.

Timesheet Management:

• Perform weekly timesheet process, monitor timesheet completion and perform timesheet corrections.
• Monitor and maintain timesheet mailboxes and liaise with the business for timesheet queries.
• Ensure agency/independent consultant invoices are reconciled against time project transactions and posted accurately.
• Month end process for timesheets, working to strict deadlines.

Other Duties:

• Provide cover when Purchase Ledger manager/other team members are out of office.
• Provide support to the ERP development project including, data cleansing, data migration preparation.
• Ad hoc support to wider Finance and Project teams.

Profile/Skills

Skills:

• Understanding of accounting processes and procedures.
• Accurate data input.
• Organised, methodical and attention to detail.
• Confident and comfortable working in a busy environment.
• Ability to communicate professionally and confidently.
• Be self-motivated, determined and be driven to develop within the role.
• Team ethic and player.

Knowledge:

• Basic knowledge in MS Office including Microsoft Word, Excel and Outlook.

Experience:

• Payable and General Finance experience preferably in project centric organisation.

Qualifications:

• Basic Accountancy qualifications, such as AAT Level 1 & 2 would be ideal.

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